Senior Office Specialist (Based in Danang, focus on Internal Communications)

COMPANY DESCRIPTION

SmartDev is a leading provider of global software solutions, established in 2014 and is a wholly owned subsidiary of Verysell Technologies Group (Switzerland).

We bring together smart people both internally and externally to create partnerships that push boundaries and challenge the status quo.

JOB DESCRIPTION

SmartDev is seeking an experienced Senior Office Specialist with 5-6 years of experience to join our team in Da Nang. The ideal candidate will have a strong focus on administrative tasks, internal communication, and employee relations. This full-time role is essential for maintaining efficient office operations and fostering a positive workplace culture.

• Administrative Task: Handle daily office operations, including managing supplies, equipment, and facility maintenance. Ensure that the office environment is well organized and conducive to productivity.
• Internal Communication: Act as a liaison between management and employees, ensuring clear and effective communication. Organize and coordinate internal events, meetings, and announcements.
• Employee Relations: Develop and maintain positive relationships with employees. Address employee inquiries and concerns promptly, and assist in resolving workplace issues. Support HR initiatives and contribute to a healthy and inclusive work culture.
• Policy implementation: Ensure compliance with company policies and procedures. Provide guidance and support to employees regarding office policies and practices.
• Vendor Management: Manage relationships with office vendors and service providers to ensure quality and cost-effectiveness.
• Record-keeping: Maintain accurate records of office activities, including expenses, employee attendance, and other relevant data.

QUALIFICATIONS

• 4 - 6 years of experience in office administration with at least 1 year experience as an Senior Office Specialist or a related field.
• A College or Bachelor's degree in economics, business administration, or a related field is preferred.
• Proficiency in both English and Vietnamese.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and tools.
• Experience in employee relations and administrative management.
• Ability to handle confidential information with discretion.

ADDITIONAL INFORMATION

WHAT WE OFFER

• Up to 20 annual leave days
• Yearly career/performance evolution
• Extra Healthcare Insurance (MIC)
• A flat organization (respect, teamwork, flexibility, transparency)
• 13th salary bonus/ competitive salary
• Great activities (Team Building, Company Trip, Weekly Happy Friday, …)