Project Admin, Vietnam

Position Overview

We are seeking a dedicated and detail-oriented Project Admin to join our team. The Project Admin will play a pivotal role in vendor management, account administration, and business intelligence initiatives. The ideal candidate will have a strong background in procurement processes, negotiation, vendor relationship management, and data analysis. The successful candidate will contribute to streamlining procurement operations and enhancing vendor relationships to drive operational efficiency and cost savings.

Key Responsibilities

1. Project Administration:

• Serve as the primary point of contact for account-related logistics.

2. Vendor Management:

• Source, negotiate, and contract with vendors to ensure favorable terms and conditions.
• Facilitate the liquidation process and oversee timely vendor payments.

3. Business Intelligence:

• Collaborate with the Vietnam Finance Manager to build and maintain a comprehensive vendor database to track vendor performance and facilitate efficient procurement processes.
• Provide strategic insights and recommendations to optimize procurement processes and enhance overall efficiency.
• Devise a robust vendor program, including supplier ranking and incentivizing beneficial payment terms and reporting standards.
• Contribute to the development of a vendor ranking system and implement strategies to incentivize favorable payment terms and reporting standards.
  
  

4. Data Entry and Reporting:

• Handle accurate data entry into relevant systems and databases.
• Assist in compiling data for Campaign reporting (coverage clipping, data entry)

About you

• Bachelor’s degree in business, finance, or a related field
• 2+ years experience in project collaboration, contract management
• Highly integrity and honesty 
• Excellent communication skills, both verbal and written in Vietnamese and English 
• Demonstrated ability to synthesize information from many sources.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Ability to analyze problems and strategize for better solutions.
• Ability to negotiate, establish, and administer contracts.
• Ability to multitask, prioritize, and manage time efficiently.
• Accurate and precise attention to detail
• Goal-oriented and an excellent organized team player

TRAVEL AND PLACE OF WORK

Your usual location for work will be the company's office in Ho Chi Minh city, Vietnam. Your place of work may vary depending on the Company’s needs, including Thailand, Myanmar, Singapore, Indonesia, the Philippines, or other locations as instructed from time to time. Additional expenses, incurred by you as a result of the Company directing that you work from a location other than your usual location, will be reimbursed by the Company.

OTHER BENEFITS

• Unlimited Leave: Your allocated holiday time at Vero will be unlimited. We trust our people to use good judgment when given guidelines for making decisions about taking a holiday and we know that our teams work better when they can rest and take a proper break from work. Our goal is that every team takes an average of 15 days (minimum!) per person a year.
• Annual Bonus: An “enhanced 13th month” through which you will receive an annual extra sum of money equal to your salary in the preceding month plus a fraction of annual company benefits. The year-end bonus is determined by the Company and at its sole discretion. The Year-end Bonus is paid in the same paycheck of January.
• Flexible Office: All our employees can choose where they want to work from on any given day, should it be from the office, from home, from a coffee shop, or from a yacht in the Pacific Ocean.
• Home office budget: one company laptop, subscriptions to relevant industry media a budget for you to enhance your home office, as well as to social sentiment analysis and business intelligence tools and dashboards.
• Working days: from Monday to Friday
• International Travel: As much as possible we push our teams to travel for events/client work. On any given year (non-pandemic that is) manager-level team members have the opportunity to visit some of our other offices, attend industry events and follow their clients if they handle regional projects.
• Thought Leadership and training: We sponsor team members with training tools and resources, both internal and external and we even incentivize employees to complete classes. Details of training programs and incentives will be shared upon your onboarding. This includes training and development investments organized by the company as well as specialized programs that our executives may come across and feel are needed for their development. For example, this could be a program organized by a group such as PR WEEK, or PRCA, or a training program that focuses on business in general. Across the Vero group, we are seeking new and better ways to help people develop careers – and of course, this would apply to Vietnam too.
• Health Insurance: The Company will provide private medical insurance as a benefit. The actual package and structure of the insurance may be determined by the Company at its sole discretion.
• Mental Health Budget: We understand the importance of access to proper mental health support, all our employees can access a minimum budget of $500 USD per year for therapy with internationally trained psychologists. The access to this budget and the content of your therapy are 100% confidential, only you and your therapist know what is being said during sessions, of course.

ABOUT VERO

Vero is an award-winning communications consultancy that partners with some of the world's leading brands, corporations, and non-profit organizations across Southeast Asia. Vero is dedicated to creating stories for companies and brands, which resonate authentically within the region's unique digital ecosystems and fast-growing economies.

Vero presence spans across Indonesia, the Philippines, Singapore, Thailand, and Vietnam, as well as an established partnership in Myanmar. With a dedicated team of over 200 professionals specializing in PR, social media, digital marketing, influence, data-powered consumer research, media buying, and creative services, we offer comprehensive solutions for businesses seeking to advance their brand’s footprint in Southeast Asia. 

Vero takes immense pride in our commitment to fostering a positive and empowering work culture, which was acknowledged in 2022 when Vero was recognized as the Best Independent Agency To Work For in APAC at the PRovoke Media Awards. In 2023, Vero further solidified its position in the industry by ranking among PRovoke Media's Global Top 250 PR Agencies, securing the title of the second largest independent firm in Southeast Asia. 

Vero’s most recognized campaigns garnered Marketing Interactive's Gold Award for Best Health and Pharmaceutical Campaign, PR Awards Asia's Best Use of Digital (COVID-19), SABRE Awards Best Influencer Programs Endorsements, and the 2023 Travel & Lifestyle Award from PRCA APAC. Vero believes in the power of earned, so our communication work is crafted to be talkable for the right reasons. 

In 2021, Vero was named Southeast Asia's Agency of the Year by PRovoke Media. In 2023, Vero Vietnam office won PRWeek’s PR Awards Asia Best Consultancy (Medium Size).

Vero goes beyond conventional PR and comms practices by regularly producing research papers that explore the relationships between brands and audiences, digital trends, and emerging cultural impacts. Vero’s playbooks for brands cover various topics, including but not limited to food and health in Southeast Asia, managing disinformation threats, navigating the pitfalls of greenwashing and understanding the media ecosystem of esports.

Due to the high volume of applications, we are experiencing, our team will only be in touch with you if your application is shortlisted.

About Vero Public Relations https://vero-asean.com/